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Archive for the ‘UKCoRR’ Category

It’s been a while since I looked at the EthosNet instructions on DSpace OAI Crosswalk plug-in. I’ve created a separate community within OPuS, our repository, and plan to use this for harvesting. I’ve added at least the basic metadata fields outlined so those are ready to go.
Now, I’m going out to the masses today, to the University Research Students Committee to present a paper on the topic of e-thesis, and how they’re to be collected. Initially we’ll collect them on CD/DVD but at time goes on I don’t see any reason why we couldn’t have the PhD and MPhil students submited direct to OPuS. It’s a gently, gently approach for now. We’re using much the same method as Exeter, described by Ahmed Abu-Zayed at the UKCoRR meeting last November (that long ago?!).
Which reminds me – now that I’ve found the UKCoRR website, I’m keeping it here for future reference: http://www.ukcorr.org/index.php

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Somewhere between Bristol and Birmingham, I realised that I didn’t have the meeting room or location details for the second UKCoRR meeting held last Friday. I had the agenda, supporting papers, and attendee’s list, but no location. Luckily at the Nottingham railway station I bumped into two people who knew where to go and arrived with minutes to spare.

Just as well, because the meeting was useful – Ahmed from Exeter talked about their e-thesis workflows (waiting for the slides from this, they had some great flowcharts) and Jackie’s paper on the Names Project helped answer questions about whether there’s an author authority file (they’re working on it).
Catherine Jones spoke about the version identification framework project currently underway with lunchtime conversation also talking about a watermark or auto-creation of a coversheet for items – brilliant. David Flanders shook things up a little with his presentation on work underway by CRIG, another JISC funded project.
This is what meetings like UKCoRR are great for – cutting through the masses of emails to just highlight a couple of projects and work underway. Being able to chat with colleagues over lunch is also a bonus.
Finally, the afternoon saw Mary Robinson outline her work on repository staffing, followed by Bill leading discussion on the development of UKCoRR as a professional body. I’m sure there will be more information released on this shortly.

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Tomorrow it’s an early start on the train up to Nottingham for the UKCoRR meeting. The last meeting was in May – a really good day, where I wrote masses of notes (I wasn’t quite in post then, and everything was new) which was lucky because I’d left on the Sunday afternoon for a Monday meeting – note to self – travelling on a Sunday means over-running engineering works, cancelled services and lots of time to sit around train stations. Six hours it took me to get there from Bath. I stayed in the Jurys Inn – nice enough but clearly catering to the business crowd with expense accounts – £9.95 for breakfast. Ouch. I just couldn’t pay it on the principle, and maybe because we only get reimbursed a max of £5.00.
So tomorrow I’m up at the crack of dawn to try and get up to Nottingham before 10.30am when the meeting starts. Should be do-able. The event outline looks good again – I’ll write up a few notes here when I get back.
Otherwise, today I’m off to the maths department to chat with the mathematical biology crowd about self-archiving. Oh, and yesterday I spent over an hour with Clarissa going through the licences – she has a great attention to detail.

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Or should that be ‘It’s All About The Metadata Baby’..

I’m working on my Internet Librarian International masterclass material and realised I the reason I’m working on this my:self-archive blog is partly to record my experiences in setting up our institutional repository to share with colleagues who are about to do the same and GUESS WHAT?! I’m not using any of the headings or keywords that *I* used to search for precisely this topic (and found very little I might add)! It’s a ‘hand slapped on forehead’ moment.

Part of the WordPress stats allow you to see the searches that find my blog (a few coming in from ‘prism and open access’ at the mo). I can only presume all those seaches on blogs and repositories (surely there must be thousands!) are coming up with nothing or going elsewhere, because no one has been directed my way! It’s quite hard to find this stuff – which is partly why I have my blogroll displayed there on the right.

Will let you know if anyone finds me now..

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The Repository Support Project Summer School was held at Dartington Hall in Totnes, Devon. The event ran from 27-29 June 2007, and offered new or potential repository managers the chance to learn more about various aspects of repository development and management. More on the summer school itself can be found on the RSP website.
I’ve written a two page report, which I’m happy to distribute although it really is quite reflective and I’ve tried to relate each topic to issues here at Bath. I’ve just provided a few excepts below:

Alma Swan from Key Perspectives gave the first presentation on ‘Before you start’ issues to consider (this is available from the Key Perspectives website). Key points included:
• Identify your stakeholders – what are the drivers and barriers for each group?
• Use Key Performance Indicators to measure progress, demonstrate return on investment and measures of success.
• Mandate! Mandating deposits of full-text at acceptance is the key to filling the repository
• Plan for growth and sustainability
• The communications gap between librarians and researchers needs to be bridged (amen?!)

Sally Romsey from Oxford Research Archives spoke on populating and marketing your repository. Important points included selling the repository as a service, not as a project (an ’embryonic service’?). Think about what will sell the repository – make a list of benefits for ready reference and beware of complex messages and jargon.

A cumulation of all session brought about a light bulb moment for me in creating a list of documents I need to develop, in order to focus the repository – a ‘to do’ list:

• Project plan and timeline – deadlines and deliverables
• Communications plan
• Strategies for raising awareness
• Information package on Copyright and OA
• Identifying key dates in the academic calendar for each stakeholder group
• Naming and branding the repository
• Strategies for adding content – ie. batch from PIP, A&I database, etc
• A list of researchers and research – amount of research produced each year out of Bath? What should our total number of deposits be if we have 100% deposition?
• Get risk assessment done with Drambora

Overall, these were three days cram-filled with information pitched really well at those starting out with repositories. I thought perhaps a few case studies (ie. copyright documents, deposit licenses, etc) from mature repositories would have been useful. Developing networks of people in very similar situations was also a very useful exercise.

There is now RSP Summer School follow-on work to be completed, with a ‘reunion’ in 2008. I’ve heard there’s possibly a summer school next winter(?) – those thinking of attending would be well advised to do so.

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