The Repository Support Project Summer School was held at Dartington Hall in Totnes, Devon. The event ran from 27-29 June 2007, and offered new or potential repository managers the chance to learn more about various aspects of repository development and management. More on the summer school itself can be found on the RSP website.
I’ve written a two page report, which I’m happy to distribute although it really is quite reflective and I’ve tried to relate each topic to issues here at Bath. I’ve just provided a few excepts below:
Alma Swan from Key Perspectives gave the first presentation on ‘Before you start’ issues to consider (this is available from the Key Perspectives website). Key points included:
• Identify your stakeholders – what are the drivers and barriers for each group?
• Use Key Performance Indicators to measure progress, demonstrate return on investment and measures of success.
• Mandate! Mandating deposits of full-text at acceptance is the key to filling the repository
• Plan for growth and sustainability
• The communications gap between librarians and researchers needs to be bridged (amen?!)
Sally Romsey from Oxford Research Archives spoke on populating and marketing your repository. Important points included selling the repository as a service, not as a project (an ’embryonic service’?). Think about what will sell the repository – make a list of benefits for ready reference and beware of complex messages and jargon.
A cumulation of all session brought about a light bulb moment for me in creating a list of documents I need to develop, in order to focus the repository – a ‘to do’ list:
• Project plan and timeline – deadlines and deliverables
• Communications plan
• Strategies for raising awareness
• Information package on Copyright and OA
• Identifying key dates in the academic calendar for each stakeholder group
• Naming and branding the repository
• Strategies for adding content – ie. batch from PIP, A&I database, etc
• A list of researchers and research – amount of research produced each year out of Bath? What should our total number of deposits be if we have 100% deposition?
• Get risk assessment done with Drambora
Overall, these were three days cram-filled with information pitched really well at those starting out with repositories. I thought perhaps a few case studies (ie. copyright documents, deposit licenses, etc) from mature repositories would have been useful. Developing networks of people in very similar situations was also a very useful exercise.
There is now RSP Summer School follow-on work to be completed, with a ‘reunion’ in 2008. I’ve heard there’s possibly a summer school next winter(?) – those thinking of attending would be well advised to do so.