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Posts Tagged ‘repository deposit checklist communities’

It’s the little things that sometimes take ages.. like deciding how to describe the communities and sub-communities for our repository installation. We’re a University, so the faculties and schools are easy enough, and I can put the research centres and institutes together but what about ‘the leftovers’? What is the collective noun for the administrative services and support units? Everyone I spoke with had a different opinion.. Well I’ve finally found a page on the University website that covers ‘Administrative and Central Services’, so that’s what it is.. for now..

I’ve also spent bits of the last day or so tidying up our deposit licence and notice and takedown agreement. It’s coming along, and I’m writing up a checklist of things to consider before depositing – this is what I have so far:

1 Are you the owner of the copyright for this item? If not, do you have your co-author’s permission to deposit? Asking them to agree to the Deposit Licence is sufficient, but as co-owners of the copyright you must have their permission. (Charles Oppenheim made a good suggestion in response to a question on this today on a mailing list – agree to allow authors to self-archive before publishing..)

2 If the item is a journal article, does the journal publisher permit self-archiving? Have you checked RoMEO? Alternatively, have you negotiated the right to self-archive a copy of your work? There is more information available on the OPuS wiki (or there will be!).

3 If the item was sponsored by industry, do you have permission to make a copy of the item publicly available? You may wish to embargo the item to meet sponsor requirements, or check with your supervisor or Research Support Unit to make sure you meet contractual obligations.

4 Do you intend to publish this content commercially for the purposes of making a profit? If so you may wish to reconsider your deposit. The Bath OPuS is designed to make material widely accessible, enhancing impact, not necessarily income.

5 Is the item in a file format that is readily recognisable? Unusual file formats may create preservation difficulties and it is wise to discuss this with the repository manager.

What else needs to go in? Hmm.

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