Archive for the ‘institutional repository’ Category

Snowman in a tree

Snowman in a tree

Requisite snowman picture

Yesterday’s launch of Opus, our repository was held in the department of Mechanical Engineering’s e-lounge. This location itself deserves a mention – it’s a fantastic space for students, with study tables, slim SunRay computers, food dispenser machines, and to add some class, some beautiful artwork on the walls. We took over half of the space for an hour for the Opus launch event (but the students did get the benefit of chips, drinks and sandwiches after we’d done!).

I mentioned that I’d post the information I’d covered in my part of the presentation. Brian Kelly has blogged about this at his UKWebFocus blog but I wanted to focus on a few things. We’ve been really lucky to have the support of the Vice-Chancellor for Research, as well as Library, Web Services, Office of Policy and Planning and also UKOLN. I tried to mention these people in my presentation yesterday, but also took the opportunity to take a captive audience of Heads of Departments and other guests to say a little about Opus and the surrounding issues. I suggested a few immediate courses of action to the researchers and authors present:
1. When you’re back in your office, check your publications list to make sure it’s correct. Send me any corrections or amendments.
2. Upload your latest paper.
3. Take the time to read the next Copyright Transfer Agreement that comes across your desk. Make sure it gives you the right to share the content of your work. Contact me if you would like help.
4. Save the Accepted Version of your papers as this is often the version you are permitted to place online under a standard publisher agreement.
5. Well, I’m sure there was more but that’s enough for today. I’ve got two departmental meetings to present at today, and on Friday there is a one hour session on Opus that focuses on the practical side of the things mentioned above. Uni of Bath staff are welcome to join us, contact me for details.

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Today saw the official launch of Opus, the University of Bath research repository (‘Opus’ being short for Online Publications Store). There is an internal news item on the uni website with a brief outline of events.
I am hoping this means the work will really begin, now that it has been officially put in the public sphere. I know there are publications details in there at present that need correcting, but it needs the owner of the work to point these out sometimes.
Still , a relief to get this up and out there. Thanks to Adam from Eprints Services who sorted out a few last minute bits and pieces, from possibly the most comfortable office in the world. Actually, speaking of thanking people, I’ll put an outline of the text of my speech up here tomorrow (too late tonight and I’ve got icy roads to navigate to get home).

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I made an enquiry to the UKCoRR mailing list asking whether anyway was using a CRIS in the UK. The replies were interesting, with a lot of interest in Symplectic. Only one reply from the list used InfoEd. The other options I asked about included PURE from Denmark, and the ProQuest Research Support Suite, which is a bit of a red herring, I don’t think it really performs entirely the work of a CRIS, especially when looking internally at an institution.
It’s quite obvious that in the lead up to the REF there’s a lot of naval gazing going on in terms of how universities are managing their research information. There are discussions over buildiing in-house systems, versus buying in a solution. I do think it’s a niche market here in the UK that Symplectic have jumped into. We’re in the process of considering how to go about this – a few things spring to mind for anything that eventually fills the gap:
Must be able to import our existing information from a legacy system
Should be able to integrate with various university systems (not the least being the repository)
Must be based on CERIF standards (I need to read up more on this).
Any comments on experiences with using a CRIS most useful. I wonder how they do this in Australia and elsewhere abroad..

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For shame, for shame. The thing I hated most when researching on blogs in libraries: the abandoned blog. I think perhaps it’s been more of a dry spell really. A long time between drinks? A hiatus? And WordPress have moved everything around in here.
We spent the summer collecting and then checking and re-checking publications for the Research Excellence Framework Pilot on Bibliometrics, which was a mammoth task, although now hearing of other larger institutions woes, perhaps we got off quite lightly.
Very busy with Opus, our repository, tidying up records and getting ready for our launch in February. Go and take a look. Can I just say how great Eprints Services have been? They’ve been great. And the silver lining to the REF cloud is that now we have masses of metadata records in our repository.

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Apologies for the lengthy delay between posts. It’s very bad form on my behalf but it has been an exceptionally busy couple of months.
We have been involved in the Research Excellence Framework Bibliometrics Pilot Exercise, so it was a summer of collecting references. Now we wait whilst the company doing the data crunching, Evidence Ltd tidy up the material submitted then start investigating the metrics. Results won’t be back until next March but details on the Bibliometrics pilot are available from the HEFCE website – http://www.hefce.ac.uk/Research/ref/

Otherwise, the summer was spent working with the Eprints Services team at Southampton. We have taken the big step of changing to a hosted Eprints solution. We have Eprints 3.1, and have started populating it, pulling in our old material from existing systems and DSpace. I really think it’s a beautiful interface, especially for depositing items. The Eprints team have been really helpful, very patient and it’s great to be able to draw on their expertise. There’s still a lot of tidying of the references now in there to be done, but we’re hoping to launch late next January. Progress!

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We are one of twenty-two institutions in the UK who have been selected to participate in the Research Excellence Framework Pilot Exercise. This exercise will be looking at how well citation analysis, or bibliometrics measures up. I’m off to London next Wednesday to find out more at a HEFCE briefing, so will have more to report after that. What this does mean is that we’ll be collecting all staff publications between 2001-2008 – a huge job, and putting them in the repository. Clearly this isn’t something you can do without decent ingest mechanisms or import tools.
Speaking of tools, there’s a product that’s come up recently called Symplectic from Imperial College in London. It looks very interesting, with a publications management module, a content management system, and a module for student management. I believe they’re working on integration with DSpace (already available) and Eprints (working on this).

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After two long weekends in May, these five day work weeks in June are rough. June is looking busy though, with some big repository decisions coming up here, and then I’m out and about a couple of times. Next week, on the 12th June is the UKeIG Annual Seminar where I’m doing a session on Web 2.0 in academia : what works and why. I’ll put my slides on slideshare soon.
The week after, the RSP are holding their summer school again, this time in Thornton Manor in the Wirral.
I ranted about the beautiful location last year, at Dartington Hall near Totnes – someone is doing really well picking these summer school locations! After speaking with Stephanie yesterday, I think I’ll be giving a short ‘graduate’ talk.
Then, the week after that is the UC&R seminar at UWE on Web 2.0 (can’t find a link for this one at the moment).
Towards the Askenden Pub, Cambridgeshire
We were in Cambridge last week and stayed at a FarmStay in NE Essex called Rockells Farm – it’s a lovely spot, and for the fishing enthuasists, they have their own stocked lake.. We strolled to Arkesden for dinner at the Ax and Crosses – excellent food, get there early.

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Food for thought, possible mathematical fumblings following…
Snapshot of publications: January – February 2008 – Web of Science Alerts

•176 articles listed with University of Bath affiliated authors
•119 articles published with publishers offering an Open Access payment
• Therefore 67% of articles published are with publishers offering an OA payment option.

• Average cost of OA options = seems to be around £1000 – £1500
• Various publishers embargo articles for 6 – 24 months (ie. Taylor & Francis, OUP, Blackwells..).
• Of the snapshot total, 67 articles were with publishers who allow for immediate deposit of a post-print or publisher version of an article in an OA repository.

Therefore OA payment most useful to those who wish to get their material viewed quickly rather than for open access purposes?

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A few weeks back I attended the Open Repositories conference in Southampton, UK. I’ve written up a few of what I took to be the main themes to come out of the conference below.

I enjoyed the poster sessions, and also the RSP Repository Managers meeting on the Wednesday evening. Although I had to cut and run to catch a train home, it was a great opportunity to meet with other repository managers from around the world. I would have loved to stayed and caught up with a few more people, but will have to wait until the next UKCoRR meeting I guess.
So, my thoughts on the conference:

From my perspective, main themes to come from the conference included:

o Capturing material to place in repositories (how to be part of the researchers’ workflow, to the extent of actually developing systems for writing up research)

o Integration of repositories within other services such as personalised scholarly profiles.

o Collaborative tools, and functions for adding comments, tagging or annotations to repository items featured in a number of presentations, with interesting work being done by the Linnean Society.

o Usage based evaluations of research (specifically a report from the MESUR project at the Los Alamos National Laboratory, US) – investigation into whether usage statistics can provide similar metrics to citation statistics.

o Copyright issues for academic authors – what are the concerns, practical steps to address these (presentation by QUT Law Professor, Brian Fitzgerald).

o Open science and open data – particularly the technical aspects of extracting data from PDF documents such as e-theses.

Other reflections on the conference include thoughts from Pete Johnson, from Eduserve, Peter Murray-Rust has blogged a few of his thoughts, and added a postscript here, some notes from NoStuff here, some twittering here, and here.
Queue here for Portsmouth Ferry
Closure of the A36 out of Bath means diversion through the village of Hinton Charterhouse, where some clever soul is entertaining those of us stuck in the queues – the tiny blue sign says ‘Queue here for Portsmouth ferry’.. last week it was ‘Hinton Charterhouse – twinned with Detroit, motor city’. Very amusing..em>

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I’ve just written a quick email to the Versions toolkit team to say what a great document they’ve produced – possibly the best, most practical thing I’ve read all year. It’s just so common-sensical. It lays out some useful milestone versions, and provides guidance on identifying versions, including an author checklist of information to include in a document that might be placed on open access.

This is something to keep at the forefront of our submission interface design and I’ll be adding it to our repository information pages..

The VERSIONS toolkit.

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